Scope of work

The rapporteur will attend workshops, training sessions, and/or conferences sponsored or facilitated by the project, and accurately and effectively capture the event proceedings. The rapporteur will take notes via his or her preferred method and then produce a written report of the proceedings based on an agreed pre-set template and format.

Before the event

Become familiar with the speakers and review their presentations.
Meet project staff before the event to go over any specific instructions for that event.
Determine final report template together with the project staff to guide rapporteur responsibilities on the day of the conference.

During the event

Capture in whatever format (e.g., handwritten notes, typed notes, recorded notes, photographs, handouts, and presentations) all pertinent information for each presentation, including the speaker's name, title, and organization.
The notes should include the main points from the presentation, either from what is spoken or what is in the presentation slides.
Present a summary of the discussion, highlighting any conclusions, recommendations, and/or next steps.

After the event

Prepare a summary report using the format provided, highlighting the main topics, objectives, and themes of the conference; provide a summary of key outcomes of the event including suggested follow-up.
Based on the event agenda provide a summary indicating the name, title, and organization of the speaker, main findings, conclusions, and/or recommendations of the speaker/section.
Submit a final, formatted summary report in word format within two weeks of the event.

Expected Output:

The rapporteur will produce a summary report that covers the entirety of the event proceedings.

Deliverables and timeline:

The consultant will be responsible for the delivery, content, technical quality, and accuracy of the deliverables.

Required skills, experience, and competencies.

Bachelor’s degree or equivalent in mass communication, journalism, public health, or related discipline.
Minimum three to five years of professional experience in proceedings/ reporting and rapporteur services at an international and national conference/forum/seminar (please provide evidence/records/references).
Experience with or knowledge of key concepts in sexual reproductive and health rights (SRHR) in Sub Saharan Africa.
Proficiency in computers, especially Microsoft Office suite applications.
Experience in working with government agencies and donors is an advantage.
Displays culture, gender, religion, race, nationality and age sensitivity and adaptability.
Sensitivity and respect for human rights and gender equality.

Functional competencies

Excellent organizational skills.
Strong analytical, writing, and communication skills.
Ability to prepare and deliver reports and presentations promptly.
Strong motivation and ability to work and deliver under short deadlines.
Focuses on impact and result for the client and responds positively to critical feedback.

Language

Excellent oral and written English
Working knowledge of French and Portuguese is desired