Responsibilities

Help candidates in preparing the contracts.
Support the candidates in finding a language school/teacher/tutor for German classes.
Ensure the candidates meet the requirements for the application.
Advise candidates on the processes and procedures to be followed.
Ensure the candidates have all the required documents.
Update all candidate records and file them.
Follow up with candidates on a regular basis.
Calendar and Meeting Management.
Schedule Meetings: Utilize Zoom and/or MS Teams for scheduling and conducting virtual and in-person meetings.
Time Management: Schedule requested meetings in pre-set available blocks, utilizing tools like MS bookings.
Maintain and manage calendars.
Travel Coordination: Collaborate with travel agents to arrange and manage travel bookings and trips, including air travel.
Assist candidates in preparing for interviews at the German Embassy in Nairobi.
Consult with the candidates on how to prepare for the interviews.
Manage all social media platforms.

Requirements

Diploma in office management, business, or a similar field.
Proficiency in MS Office suites, Teams, and Zoom.
Minimum 2 years’ experience in a similar role.
Experience working in a placement or travel agency will be an added advantage
Experience in social media management.
Basic German language B1, B2 or willingness to learn.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to work proactively and independently.
Proven ability to meet strict timelines and due dates
Experience working with international stakeholders and time-zones will be considered an asset.
Experience and confidence interacting with executive staff
Discretion and confidentiality