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Secretary Officer
Martins Charles
1y
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Branex Consult
Nigeria, Lagos
Fulltime
80k-100k
A secretary is responsible for providing administrative support to an organization or individual. The job description for a secretary may vary depending on the industry and specific company, but typically includes the following responsibilities:
Managing correspondence: Secretaries are often responsible for managing incoming and outgoing correspondence, including emails, phone calls, and physical mail.
Scheduling: Secretaries often manage the calendars of executives or other employees, scheduling appointments and meetings, and ensuring that they run smoothly.
Organizing files and records: Secretaries often maintain records and files, including electronic and paper documents.
Drafting documents: Secretaries may be responsible for drafting correspondence, reports, and other documents as needed.
Managing office supplies: Secretaries may be responsible for managing inventory and ordering office supplies.
Using software and equipment: Secretaries may use a variety of software programs and office equipment, such as printers, copiers, and scanners.
Handling confidential information: Secretaries often have access to confidential information and must maintain discretion and confidentiality.
Performing general administrative tasks: Secretaries may be responsible for performing a variety of administrative tasks, such as photocopying, faxing, and distributing mail.
Qualifications for a secretary may vary depending on the specific company and job requirements, but typically include:
High school diploma or equivalent
Strong organizational and time-management skills
Attention to detail
Strong communication skills, both verbal and written
Proficiency in software programs such as Microsoft Office
Ability to work independently and as part of a team
Discretion and confidentiality.
In addition to the above responsibilities, some secretaries may be responsible for other tasks depending on the industry and specific company. For example, a legal secretary may be responsible for preparing legal documents and managing case files, while an executive secretary may be responsible for managing travel arrangements and preparing presentations for executives.
Administration
Management
Project Management
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