The Secretary will be responsible for providing high-level administrative support to the consulting team, ensuring the efficient operation of the office, and facilitating effective communication within and outside the organization. This role requires a proactive individual with excellent organizational skills, attention to detail, and the ability to handle confidential information such as the following: 

Calendar Management:


Coordinate the Managing Director& schedule, including arranging meetings, appointments, and travel plans.
Anticipate scheduling conflicts and proactively manage priorities to optimize the MD& time.


Client Relations/Communication Liaison:


Serve as the primary point of contact for internal and external clients/communication on behalf of the Managing Director.
Screen and prioritize emails, phone calls, and other correspondence, Relaying important messages promptly.


Information Management:


Manage the MD & contacts, maintaining an up-to-date database of professional contacts, clients, and stakeholders.
Organize and maintain confidential files, documents, and records related to the MD & activities and responsibilities.


]Meeting Support:


Prepare agendas, collate documents, and coordinate logistics for meetings attended by the Managing Director.
Attend meetings as required, take minutes, and follow up on action items on behalf of the MD.


Travel Arrangements:


Arrange domestic and international travel accommodations, including flights, accommodation, transportation, and itinerary planning.
Ensure travel plans align with the MD & schedule and preferences, providing necessary travel documents and information.


Task Prioritization and Follow-Up:


Assist the Managing Director in prioritizing tasks and managing deadlines, providing reminders and follow-up as needed.
Track and monitor progress on key initiatives and projects, ensuring timely completion and reporting.


Confidentiality and Discretion:


Handle sensitive and confidential information with utmost discretion and professionalism, maintaining confidentiality at all times.
Exercise sound judgment and discretion in decision-making and communication on behalf of the Managing Director.


Representation and Relationship Management:


Represent the Managing Director in meetings, events, and interactions with clients, partners, and stakeholders as necessary.
Build and maintain positive relationships with key contacts, acting as a liaison between the MD and external parties.


Inventory management


Ensure optimal inventory management on a monthly basis.


Personal Errands and Support:


Provide personal assistance to the Managing Director as needed, including handling personal errands, appointments, and administrative tasks outside of work responsibilities.


Ad Hoc Support:


Assist the Managing Director with ad hoc tasks, projects, and assignments as required, demonstrating flexibility and adaptability in meeting evolving needs.