Objectives:

Ensures proper physical and digital archiving of the finance department
Accurate bookkeeping of ACTED’s financial operations
Compliance of ACTED finance documents

FUNCTIONS
Archiving:

Checking the finance documentation (expenses, advances .... )
Proper physical and digital archiving of the finance documentation
Assist from time to time in reviewing field finance vouchers.

Accounting:

Assisting in updating the cash books of the Nairobi office
Preparing the payment vouchers
Assisting the Senior Finance Officer in the monthly accounting through preparation of the reconciliation statement, scanning the end month's documents, counter checking vouchers against the cashbook ....
Assist in consolidation of the V1 closure documents.

Reporting:

Reporting on the debt follow-up and contract follow-up to the Senior Finance Officer
Preparation of the Red-Cell Game report when requested

Others:

Collecting the information on cash disbursement for the Nairobi Office
Assisting performing the petty cash management
Any other duty as may be requested by the supervisor

Protection mainstreaming- Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc
TECHNICAL SKILLS

Bachelor’s degree in accounting, Business Administration, or a related field.
Basic understanding of humanitarian principles and activities.
Sound understanding/experience in financial processing and management.
Excellent skills in Microsoft Word, Outlook, and Excel.
Keen to detail and accuracy required and willing to learn.
Strong organizational skills and meticulous attention to detail.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
High level of integrity and honesty.

Closing: 03/02/2023