Overall purpose of the role:
Ensure that DRC is compliant with country and regional grant management guidelines and DRC’s operational requirements (including finance, logistics, procurement, and human resources).
Duties & Responsibilities:
Grants management and Donor compliance
Assess and build the country office’s capacities to manage sub-grants
Keep up to date on due diligence, partner reporting, ICR approvals and partner installments
Provide monthly updates on partner reporting and installments
Lead on partner due diligence – and ensure this is up-to-date
Prepare and present donor compliance guidelines at kick-off meetings and provide ongoing support to partners in adhering to donor guidelines during grant meetings.
Provide training on compliance with donors’ regulations and requirements to partners
Support partners to ensure operational compliance of grants with guidelines and donor regulations in finance, logistics, procurement, and human resources.
Coordinate sub-grant kick off and closing meetings for all sub-grants in the country office
Maintain and manage information on the sub grants module and maintain all documentation related to sub-grant management on sharepoint
Program Management and Support:
Participate in periodic budget reviews for all ongoing projects with partners.
Support civil society partners in adjusting spending plans Monitor and maintain a consolidated tracker of disbursements to partners, reporting and cash forecasts
Review project reports sent by partners
Ensure the development and record maintenance relating to Sub Grant Agreements, Partnership Memoranda, Terms of Reference, and associated documentation.
Ensure the development of guidance, standard templates, and toolkits to ensure timely submission of partner narrative and financial reports.
Organize learning events for partners to share experiences and learn from each other
Ensure the cascade of knowledge to area offices staff on partnership administrative processes.
Other
Liaise with finance colleagues on budget follow up and expenditure levels of running grants
Conduct or facilitate Capacity Development programs for partners, including but not limited to on log frames, proposal development, and/ or reporting
Inductions of new colleagues
Any other tasks as identified by the Partnerships Manager
As Specialist the post-holder is responsible for providing specialized knowledge and operational know-how within a specific discipline
Experience and technical competencies:
At least 3 years of grants management experience with an international NGO.
Knowledge of donor rules, regulations, and procedures of donors including US and European donors, EU funding mechanisms, and UN agencies.
Proven experience in successfully applying for institutional donor funding.
Proven experience in capacity building and training of national staff and partners.
Ability to follow multiple workflows with attention to detail.
Excellent written and oral communication skills with external and internal stakeholders.
Full professional proficiency in English Excellent interpersonal skills and demonstrated ability to establish effective and working relations with local partners and other stakeholders
Education
Bachelor’s degree (Masters preferred) in international relations, project management, business administration, or similar studies relevant to the post
Language:
Proficiency in English required; while other regional languages are beneficial.
Key stakeholders: Internal & External
Donors
Government Agencies
CDs of other organizations
