JOB SUMMARY
The Supply Officer carries out the purchases for the programs and logistics for his/her assigned base. He/she is one of the guarantors for implementing and respecting MDM purchase procedures. He/she is responsible for filing and archiving logistics documents linked to purchases.
Specific Roles and Responsibilities:

Realize local purchasing of goods for the mission, upon instruction of the Logistician and according to the MdM Purchasing procedures.
Purchase goods ensuring the optimum price/quality ratio on the market.
Collecting quotations and checking prices for purchase of goods and services
Ensure that the suppliers fill in all receipts/invoices for local purchases correctly.
Ensure that products purchased correspond to the requirements of the purchase Officer's requirements in terms of quantity and quality.
Keeping and updating all logistic filing systems regarding MDM purchases.
Update price lists and vendor databases.
Control MDM purchase procedures to ensure the monitoring of requests and inform purchase requesters of the status of their orders.
Compose and archive purchase folders properly.
Implement purchases, monitoring adherence to validation regulations and procedures.
Negotiate prices, deadlines, and methods of delivery.
Ensure that relationships with suppliers are monitored.
Ensure compliance with administrative procedures for the management of advances and payment of suppliers.
Receive and process requests for quotes and IOFs after verification and approval by his/her line manager.
Provide strong support in periodic market surveys and market analysis.
Identify and compile a listing of all material needs from Procurement plans,
Purchase follow-up, and produce a product database.
Prepare Procurement Dossiers for framework agreements and contracts and update relevant monitoring tools (Procurement Follow-up and Contract Follow-up).
Liaise with contractors/suppliers to ensure compliance with the contract, including initial meetings.
Collect and prepare any supporting documents related to contract implementation or modification.
Communicate to the line manager any deviation from the initial contract.

Requirements, Skills & Qualifications:

Bachelor's degree in supply chain management, business administration, logistics or a related field.
Proven experience in procurement and supply chain management, preferably in a similar role.
Strong knowledge of procurement processes, contract management, and supplier relationship management.
Familiarity with inventory management systems and procurement software.
Excellent negotiation, communication, and interpersonal skills.
Strong analytical and problem-solving abilities.
Attention to detail and ability to manage multiple tasks and priorities.
Proficiency in MS Office Suite (Excel, Word, PowerPoint) and other relevant software.
Knowledge of relevant laws, regulations, and industry standards related to procurement and supply chain management.
Professional certifications in procurement and supply chain management (e.g.,CIPS, APICS) are desirable.