REF: KET/5/1C/40/208/VOL I – B (04/24) ON PERMANENT & PENSIONABLE TERMS
Reporting to the Senior Human Resource Officer
Job purpose
This Job is responsible for timely and accurate salary and pension administration.
Key Responsibilities:

Maintaining and updating compensation database
Compiling accurate pay slips and ensuring all data for payroll is prepared
Participating in review of payroll software
Processing of pension benefits in accordance with the Trust Deeds and Retirement Benefits Authority (RBA) rules and regulations
Providing an interface between KETRACO and pension scheme administrators, fund managers and custodians of staff superannuation funds
Processing SAP Payroll and interfacing the system with Finance General Ledger
Facilitating and overseeing prompt submission of the monthly payroll to Finance ensuring staff are paid by 25th day of every month
Processing staff benefits such as loans, advances, allowances, terminal benefits and any other approved staff claims
Assessing staff eligibility to qualify for staff loans, bank loans, advances and making the necessary recommendations
Undertaking reviewing of proposals from potential banks for personal lending to staff and recommending for further managerial action
Processing all statutory deductions like P.A.Y.E, N.S.S.F., N.H.I.F. and Pension through the monthly payroll and ensuring prompt remittance
Recovering terminal dues overpayments, money incurred or any other resources from staff due to KETRACO
Extracting KETRACO annual P.A.Y.E. returns in accordance with Income Tax Department requirements
Preparing annual staff status reports for National Employment Authority, Salaries & Remuneration Commission
Resolving payroll discrepancies and assisting in payroll audits
Facilitating the remittance of both members’ contributions to the fund managers and assisting in preparation of timely annual pension accounts
Reporting changes in the pension fund membership to pension administrators
Maintaining and ensuring safe custody and confidentiality of member’s records
Sensitizing members on pension matters
Implementing key Board and Management decisions like Salary Reviews
Participating in the development and implementation of compensation and benefit related policies and procedures
Preparing ad hoc reports for Management’s decision making
Assisting in budget preparation and administration

Qualifications & Skills Required:

Bachelor’s degree in Human Resource Management or BCOM, Finance
Registered member of Institute of Human Resource Management (IHRM)
Certified Public Accountant of Kenya (CPA-K)
Post graduate diploma in Human Resource HRM or CHRP Certificate
Supervisory course lasting not less than two (2) weeks
Minimum of three (3) years of SAP-HCM (payroll) version 7.0 experience
Experience in SAP-BI and analytical skills will be an added advantage

Working Condition:

Office setting and field visits