Qualifications

Bachelors Degree

For appointment to this grade, a candidate must have:

Served in the grade of Executive Secretary/Senior Office Administrator DPP 7 or in a comparable and relevant position in the wider Public Service;
Bachelor’s Degree in Secretarial Studies/Social Science/Business Office Management or its equivalent from a recognized institution;
The following qualifications from the Kenya National Examinations Council:

Typewriting III 50wpm;
Shorthand III (120) wpm;
Business English III /Communication II;
Commerce II;
Office Management III / Office Administration and Management III; and
Secretarial Duties II.



OR

Higher diploma in secretarial studies from the KNEC or equivalent from a recognized institution.
Certificate in Computer applications;
Certificate in Secretarial Management Course;
Membership of Kenya National Secretaries Association;
Demonstrated merit and ability as reflected in work performance and results; and
Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.

 Duties & Responsibilities

An officer at this level may be deployed to work at any of the Departments at the Headquarters under the guidance of a senior officer. Specifically, duties and responsibilities will include:
Coordinating the implementation of office administrative service cadre policies, procedures in consultation with ODPP Management;
Receiving, recording and dispatching confidential mails and files received from investigative agencies and administration departments;
Coordination of schedule of meetings in the office to enhance efficiency in service delivery
Updating the office diaries, appointments & travel itineraries;
Administering the security of office records and equipment;
Monitoring the procedures for record keeping of correspondence and file movements;
Managing office equipment in the delivery of office services;
Recording dictation and shorthand and transcribing it in type written form in High level meetings;
Responding to routine correspondences for effective and efficient communications in the ODPP;
Handling telephone calls, diaries and appointments;
Coaching, mentoring and guiding office administrative service personnel working under them;
Participating in the implementation of protocol guidelines;
 Safeguarding the image of the ODPP through provision of policies and procedures that ensure high quality customer service to all stakeholders;
Managing e-office in order to ensure continuity of service delivery and quality work in the Office; and
Cross referencing correspondences.