Qualifications

Craft/Certificate

For appointment to this position a candidate must have:

The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution: -

Typewriting III (minimum 50wpm/Computerized Document Processing III
Shorthand III (100 WPM)
Secretarial Duties II
Office Management/Office Administration and Management III
Business English/Communication II
Commerce II


A Certificate in Computer Applications from a recognized institution (Ms Word, Windows, Ms Excel, Ms Access and Internet);
Demonstrated merit and ability as reflected in the work performance and results; and
Meet Chapter Six (6) of the constitution of Kenya 2010; Integrity, Honesty and Accountability.

 Duties & Responsibilities

An officer at this level will report to the Senior Personal Secretary for the assigned Secretarial function. Specifically, duties and responsibilities will include:
Recording dictation in shorthand transcribing it in type written form;
Managing e-office;
Typing letters, memos and reports from drafts and manuscripts;
Processing data;
Operating office equipment;
Ensuring security of office equipment documents and records;
Attending to visitors /clients;
Filing documents;
Receiving, recording and dispatching mails;
Handling telephone calls, diary and appointments;
Handling routine office duties;
Cross referencing correspondence;
Reporting on any need for office repairs;
Requesting for office stationery;
Operating petty cash
Assisting in the preparation for meetings;
Handling confidential documents; and
Maintaining a register of outgoing and incoming mails.