Job brief
We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.
Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.
Responsibilities

Organizing and managing schedules and calendars for staff, managers
Receiving and processing communication channels, including email, phone, and physical mail
Conferring with accounting department to help make payments, process incoming invoices, and verify receipts
Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
Creating reports and memos for managers and senior-level officers as needed
Offer assistance in organizing events, including ordering materials
Attend meetings and record notes and messages for managers

Requirements and skills

A degree in a related field, such as office administration, may be preferred
Working knowledge of necessary productivity tools, including Microsoft Office Suite
0-1 years of experience for entry level positions
Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
Prior experience using spreadsheet software, including Excel
Proven experience being able to handle multiple tasks at the same time
Notable organizational skills and the ability to provide organization and structure that others can follow
Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
Comfortable working independently when needed, or as part of a team