Summary of position

The HR/Admin Officer is responsible for supporting the development and implementation of HR initiatives and as well as supporting the administration functions at base level.

Engagement

Secures collaboration amongst staff and management on Base level HR policy, practices, approaches and projects.

Delivery

Support the staff on the understanding and compliance of HR policies.
Support the development and implementation of HR initiatives at the base level.

Essential job roles:
Maintain updated HR files

Creating HR files for all new employees;
Ensuring staffs provide all relevant documentation and sign all required HR policies
Keep the employees files up-to-date
Archive HR files when necessary
Ensure up-to- date payroll files

Participate in the HR Administration

Managing the staff data base and ensuring its accuracy
Leave management for the base
Preparing ACF identity cards for new employees at the base
Monthly reporting for the base

Participate in the HR projects and in the management of HR issues

Following up with supervisors on pending appraisals for the basis.
Collecting and compiling and keeping an up-to-date record of all the completed appraisals.
Participating in the management of HR project Data analysis.

Participate in the Base Recruitment

Collecting Recruitment Request Forms and advertising these through Relief web
Participating in HR interviews for lower-level positions at the base
Conducting reference checks for selected candidates
Managing the HR induction program for new employees at the base

General Administrative Support

Updating the Centre’s contact list i.e. telephone, email addresses and skype.
Maintain office running supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Coordinate with the Logistics officer on all ground transport for staff.
Manage administrative matters for transit staff such as visas, vaccinations etc.
Support in Flight booking of the staff when needed
Supervise Office and Expats Guest House cook and cleaners.
Perform related duties as assigned by your line manager

Supervisory responsibilities

Day to day supervision of the cook and cleaner
Conduct their performance appraisals and setting of objectives

Requirements
Required Qualifications

Bachelor’s degree in business administration, HR, Economics or related. or diploma with relevant professional experience.
At least five (4) years’ experience in a similar role.
International NGO experience is an added advantage.

Required Skills & Experience

Excellent people management, analytical, problem solving, negotiation, interpersonal and communication skills;
Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task;
Confidentiality, accountability, integrity and ability to handle sensitive situations;
Fluent in both spoken and written English;
Proven competency in the use computer applications;