Duties and Responsibilities
Financial administration

Responsible for financial record keeping and administration; ensure that all finances are properly administered and monitored in accordance with Kakenya’s Dream (KD) financial regulations and controls
Overseeing the maintenance of the QuickBooks accounting system by ensuring that accounting transactions are posted correctly and timely and that data is posted and backed up on a daily basis
Liaising with external auditors to ensure regular and annual audits are carried out smoothly
Preparing monthly financial reports for internal and external use on income, expenditure, and any variations from budgets
Preparing and management of budgets
Provide financial support to the project team members i.e: Quarterly funds disbursements
Review all financial documentation including Payment Vouchers, Petty Cash Vouchers, Journal Vouchers, EFT Vouchers and Payroll Voucher
Maintaining bank records, performing bank statements reconciliations and dealing with the bank on all financial matters
Ensuring compliance with all regulatory requirements as relating to existing laws
Processing of payments
Responsible for the management and administration of the payroll
Support statutory returns filing on monthly basis i.e: PAYE, NSSF, NHIF, HELB
Responsible for researching and helping put in place additional policies and procedures as needed (Reviewing & implementation of financial policies)
Resolve finance related queries

Ensuring coordination and adherence by local Program Accountant

Work closely and oversee the work of the Program Accountant to ensure proper management, tracking, and alignment with KD policies and procedures.
Identify any deviations or errors and work with the Program Accountant and Country Manager to resolve in a timely manner

General administration and tasks

Carrying out, and helping develop where necessary, administrative systems such as records management, operating documents and procedures, etc.
Managing the administrative aspects of human resources for the organization, including updating and maintaining personnel files, tracking leave requests, recruiting new staff, and preparing contracts
Making in-country arrangements for US staff and visitors traveling to Kenya
Organizing team meetings, circulating agendas and taking/circulating minutes
Represent the finance department at the Board of Directors’ quarterly meetings
Performing general administrative duties; correspondence, procurement and maintenance of equipment

Required Qualifications

University degree in accounting, finance or related degree
Minimum CPA Part II qualification
Previous experience working with QuickBooks Pro and online QuickBooks
Previous experience managing the entire auditing process
Previous experience in grant management and reporting on both restricted and unrestricted funds
Advanced knowledge of Microsoft Excel