Responsibilities:

Greet, assist, and direct visitors appropriately; ensure guest experience is handled efficiently and professionally.
Answer, screen, and forward incoming phone calls while providing basic information when needed; manage company email and correspondence.
Handle scheduling for the conference room, and appointments, and manage staff calendars as required.
Assist with various administrative tasks including copying, faxing, taking notes, and making travel plans.
Receive, sort, and distribute daily mail/deliveries; manage outgoing mail and coordinate courier services.
Monitor and maintain office supplies inventory; place orders and verify receipt of supplies.
Maintain electronic and hard copy filing system, ensuring accuracy and integrity of data.
Help organize office gatherings and meetings, including arrangement of logistics, catering, and attendee management.

Qualifications:

Bachelors Degree or equivalent in business management.
Minimum of 3 years of work experience as a Receptionist or an executive assistant.
Proficiency in Microsoft Office Suite and telephone switchboard operations.
Hands-on experience with office equipment (e.g., fax machines and printers).
Professional attitude and appearance with a customer-oriented approach.
Strong communication skills (both written and verbal) and the ability to organize tasks efficiently.
Detail-oriented and comfortable working in a fast-paced office environment.