KEY RESPONSIBILITIES:
Appointments:

Administer the entity management system (GEMS).
Timely and accurate company management updates and renewals (Board of Directors, Power of Attorney).

Corporate housekeeping and filing:

Review corporate law documents including Board resolution, Articles of Association (AoA), Register of Owners, etc. in close collaboration with Legal.
Register corporate and tax changes with local authorities.
File financial statements with local tax authorities if required.
Store the hard copies of corporate papers in proper order.
Maintain entity management templates and policies.
Coordinate activities with 3rd party legal on entity establishment / dissolution.

Licenses and permits:


Maintain up-to-date records of company licenses, permits and any documents required for the business continuity in the country (specific agreements, etc.).


Financial compliance:

Authority Matrix: Own, update and review local authority matrices, and assess local compliance to Global Authority Matrix.
Key Data Structure (KDS): Ensure cost/profit centre structure in each entity is maintained in line with corporate guidance.
Bank relations: Maintain up-to-date records of company bank guarantees; document/track bank signatories and authorizations.
Corporate Real Estate Management: Coordinate CREM activities
Insurance: Coordination of global insurance data exchange and ensure compliance with global insurance policies for every site and location.

WHO WE ARE LOOKING FOR
Someone with:

Master’s degree in Finance or Corporate Law
At least 5 years relevant legal, governance or business experience
Understanding of, and interest in company secretarial administration and company legal structures
Proficiency in Microsoft Office, excellent technical ability and drafting skills
Enthusiasm and comfortability networking across the business
An excellent command of written and spoken English
Ability to work independently and collaborate effectively with different stakeholders across functions and cultures
Ability to maintain confidentiality