We all have heard of cold mails. But what exactly is follow-up emails? Follow up Emails are mails that convey your responsibility and concern towards the job application. This reminds the recipient of your previous communication and keeps the conversation going. This follow-up email demonstrates your courtesy and etiquette while leave a lasting impression and spotlight why you're the right fit for the job!

The blog will take you through the essential steps of writing the perfect Follow-up Email After Interview that keeps you top-of-mind with employers and tips the scale in your favour. So read on and shine in your next interview!

Follow-up emails are the messages that candidates send to an interviewer following a job interview. These emails are sent to monitor the status of the job application. After an interview, it's important to follow up with your interviewer to create a positive impression. Learning what to include in the follow-up email and when to send it can spotlight your professionalism and increase your chances of securing the job.

Sending a follow-up email after an interview is crucial because it not only allows you to check on your application status but also:

Image Desc.: Purpose of Sending Follow-up Email After Interview

So essentially, following up on your interview with a thank you email puts you ahead of more than half of the competition.

A follow-up mail highlights to the interviewer and prospective employer that you are passionate about the job position. Here are six steps to write a follow-up email to grab the interviewer's interest

A subject line is quite possibly the most vital element of a follow-up email because it offers a glimpse of what to expect from the body of the email. Make sure the subject line conveys the intended message clearly and concisely. Focus on including the name, position, and date.

Begin your professional message with salutations like 'Dear Mr.', 'Dear Ms', or 'Ms./Mr. [Name]' followed by the position, industry and brand voice. Using the proper salutation and name enables you to build an immediate connection. Common examples include:

Start the email by mentioning the job position you applied for, thanking the employer for their time, and expressing interest in the company and the job. Giving details about the role helps them recall the exact details. If possible, mention a memorable portion of the interview and get as specific as possible while keeping it short and concise.

Since an interviewer might interview multiple candidates, you can also include the date and location of the interview. An example would be: Thank you for discussing the content writing role on [Date]. It was a pleasure talking to you about it, and I appreciate your time.

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Use the email follow-up to show interest and spotlight why you are a suitable candidate for the job. You must mention some relevant skills discussed during the interview and that you plan to use them for the role. Be confident, persuasive, and humble when reminding the hiring manager about the value you bring.

Example: I strongly believe that my six years of Content Writing and proofreading experience makes me a good fit for the senior content writer's role because I can craft content that resonates with the target audience.

The last paragraph should focus on your summary statement about how you stand out from the other applicants. This paragraph must invite potential employers to ask further questions, and the email must end with a Call To Action (CTA) inviting hiring managers to contact you.

Here's an example: 'I am confident that my background in writing and proofreading can help me fulfil the job requirements and support the company's vision. Please contact me if you need more samples of my work. I look forward to hearing from you.'

You must close your follow-up email by adding your signature and contact information. Focus on including your alternative email address, home phone number and home address. Also, select a friendly and professional closing, such as 'Thank you' or 'Yours Sincerely'. An example would be:

You must send at least one follow-up email within 24 hours of the interview in which you express your appreciation for the interviewers' time, thank them for the opportunity, and reinforce your interest. Additionally, you must send a follow-up email if the agreed-upon deadline for the hiring decision has passed, and you haven't heard back. Consider the following timeframes for sending a follow-up email after the interview:

If you decide to send it before the one-week mark, it must be a short message to thank the interviewer for their time.

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The following tips will help you write and send effective follow-up emails:

The following two examples outlines the necessary elements of an ideal follow-up emails:

Example 1: Follow-up email after attending an interview for the role of IT Manager

I hope this message finds you well. I am grateful for the opportunity to be interviewed for the IT Manager position at [Company Name]. It was a pleasure speaking with you and your team about the role and learning about the exciting projects ahead.

Our discussion reinforced my interest in the position, especially with [specific point discussed during the interview, such as cloud integration and data security]. I'm enthusiastic about contributing my expertise in [Relevant skills, such as IT infrastructure optimisation and Network Management] to help [Company Name] achieve its goals.

Please don't hesitate to contact me if you need any additional information. Thank you once again for your time and consideration.

Example 2: Follow-up email after attending an interview for the role of senior Content Writer

Subject: Thank You for the Phone Interview - Senior Content Writer Position

I want to thank you for yesterday's insightful phone interview concerning the Senior Content Writer position at [Company Name]. It was a pleasure discussing my experiences and skills and how they align with your team's diverse content goals.

I am particularly excited about [Something specific discussed during the interview, such as 'Opportunity to lead social media content strategy for your upcoming product launches']. I'm confident that my background in [Relevant skill such as SEO-oriented content creation] can contribute to [Company Name]'s ongoing and future success.

Please let me know if you need any further details from my side. I look forward to hearing about the next steps in the hiring process. Thank you again for your time and consideration.

In conclusion, a well-crafted, thoughtful Follow-up Email After Interview can significantly elevate your chances of impressing the interviewers and tipping the scale in your favour. Whether you follow up in three days or within three to four weeks, the email will keep the conversation alive and remind the hiring team why you're right for the job. The steps and tips outlined in this blog will help you impress the prospective employers and strengthen your prospects.

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