Logistics Coordination and Management


Coordinate and manage all logistics, including domestic and international travel arrangements (flights, accommodations, transportation).
Oversee office logistics and ensure timely deliveries and inventory management.
Monitor and manage petty cash for daily operations, ensuring proper documentation and compliance with company policies.
Ensure smooth movement of goods and materials to support office and operational needs.
Liaise with suppliers, vendors, and service providers to manage logistics needs efficiently.


Diary and Schedule Management


Manage and coordinate daily schedules, meetings, and appointments for the management team.
Ensure timely updates and reminders for meetings, deadlines, and commitments.


Travel and Document Coordination


Organize travel arrangements, including visa applications, for local and international trips.
Maintain proper documentation for travel and logistical purposes.


Office Management


Maintain a well-organized and professional office environment.
Manage office supplies, equipment, and vendor relationships.
Coordinate IT support, maintenance, and other service provider interactions.
Assist in monitoring and tracking office expenses and budget preparations.
Administrative Support and Communication
Prepare and edit correspondence, reports, and presentations.
Organize filing systems, ensuring confidentiality and easy retrieval of documents.
Assist with planning, coordinating meetings, preparing agendas, and taking minutes.
Draft, proofread, and edit professional documents, including letters, emails, and reports.
Use of Planning Tools
Utilize planning and scheduling tools such as Microsoft Outlook, Google Workspace, or similar software to manage tasks, appointments, and meetings.
Ensure efficient time management and task tracking using appropriate tools.


Job Requirements

Experience:


Degree or Diploma in Business Administration or a related field.
A minimum of 3-4 years of experience in administrative roles, with hands-on experience in logistics coordination and petty cash management.
Proven experience in handling logistics in a fast-paced environment and managing day-to-day office operations.
Experience in working with administrative and logistical elements while ensuring smooth and efficient operations.