REF.NO: HEA ACC-01/2023 
SUMMARY
The position is responsible for processing of day to day accounting transactions in a timely manner in line with professional standards and the policies, procedures, structures and systems of the organization.
Duties and responsibilities

Facilitate timely reimbursement of HQ petty cash through tallying, expenses allocation in the system and raising of payment voucher.
In liaison with programme accountants, facilitate processing of HQ requisitions and issuance of purchase orders.
Attend all procurement committee meetings and draft minutes.
Carry out trial balance analysis to guarantee correctness of the balances, coding and transaction management.
Managing accounts receivable and accounts payable.
Managing stationery.
Ensuring timely HQ bank and petty cash reconciliation.
Maintain proper filing system and management of all auditable documents.
Timely data input of HQ transactions in the system.
Raise journal vouchers to correct data in the system.
Manage sending and receiving of postage from and dispatch of mail and parcels to Branches
Close monitoring and follow up of imprest advanced to head office staff and ensure they are surrendered on time.
Assist in internal and external audit processes and provide audit requests. .
Maintain safe use and custody of passwords for computerized accounting systems.
Maintain safe and proper record keeping by filling source documents, vouchers and any other supporting accounting documents for future references.
Undertake any other assignment as may be directed by the Supervisor from time to time

Specifications

CPA Part II completed.
At least 2 years’ experience in a similar position.
Working knowledge of computerized accounting and other computer application packages and proficiency in ICT applications including MS Office, Internet and e-mail.
High level of integrity to be able to handle assets, cash and cash related transactions.
Good interpersonal skills and a strong team player with ability to relate well with people of diverse backgrounds.
Good analytical skills, attention to details, and able to scrutinize payment supporting documents before effecting payment.
Basic auditing skills
Good communication and report writing skills with good spoken and written English and Kiswahili.
Good organizing skills and able to multi-task and work in a fast-paced environment.
Good problem solving skills.