Key Responsibilities:
Accounts Coordination:

Assist the Head of Accounts in managing day-to-day accounting operations across all subsidiaries of Homes Universal, including Villa Care, Homefix, Security 24, Homes Kenya Ltd, and Sigimo Enterprises.
Coordinate with various departments to gather financial data, verify the accuracy of transactions, and ensure timely entry into accounting systems.
Assist in the preparation and consolidation of weekly and monthly financial reports, such as bank reconciliations, petty cash reports, and departmental follow-ups.

Accounts Receivable and Payable Management:

Support the accounts payable and receivable processes by verifying invoices, processing payments, and following up on outstanding accounts.
Reconcile client and vendor statements, investigate discrepancies, and ensure prompt resolution.
Prepare and maintain accurate records of all transactions and assist in maintaining the general ledger.

Financial Analysis and Reporting:

Assist in preparing financial statements, budgets, and forecasts for review by the Head of Accounts.
Analyze financial data to identify trends, variances, and potential areas of improvement.
Prepare reports on cash flow, expenses, revenue, and other key financial metrics.

Compliance and Audit Support:

Ensure all accounting activities comply with financial regulations, company policies, and best practices.
Assist with internal and external audits, including the preparation of audit schedules, gathering required documentation, and responding to audit inquiries.
Maintain organized records of financial documents, including receipts, invoices, and contracts.

Administrative Support:

Provide administrative support to the Accounts Department, including scheduling meetings, preparing correspondence, and maintaining financial records.
Assist with coordinating departmental tasks, meetings, and deadlines to ensure smooth workflow.
Handle queries from internal and external stakeholders regarding accounts and finance matters.

System Management:

Assist in managing accounting software and systems, ensuring accurate data entry and maintaining up-to-date records.
Provide training and support to other staff members in using the accounting software and financial reporting tools.

Process Improvement:

Identify and suggest opportunities for process improvements within the Accounts Department to enhance efficiency and accuracy.
Collaborate with team members to implement changes and streamline workflows.

Experience and Expertise:

Minimum of 2-3 years of experience in accounting, finance, or a related field, preferably in a real estate, construction, or service-based industry.
Familiarity with accounting software (e.g., QuickBooks, Sage, Tally) and experience in managing accounting processes for multiple subsidiaries or business units.
Experience in accounts receivable and payable management, financial reporting, and reconciliation.
Knowledge of accounting principles, financial regulations, and tax compliance in Kenya.

Education:

Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Professional certifications such as Certified Public Accountant (CPA) or ACCA qualification is an added advantage.

Skills and Capabilities:

Financial Acumen: Strong understanding of accounting principles, financial statements, budgeting, and financial analysis.
Attention to Detail: High level of accuracy and attention to detail in managing financial data and preparing reports.
Communication Skills: Excellent verbal and written communication skills, with the ability to communicate financial information effectively to both financial and non-financial stakeholders.
Organizational Skills: Strong organizational and multitasking abilities to manage multiple priorities, tasks, and deadlines.
Analytical Skills: Ability to analyze financial data, identify discrepancies, and provide insights to support decision-making.
Technical Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and accounting software.
Problem-Solving Skills: Strong problem-solving skills with the ability to resolve discrepancies and respond to financial inquiries.
Team Collaboration: Ability to work effectively in a team environment, supporting colleagues and contributing to a positive work culture.
Confidentiality: Ability to handle sensitive financial information with the utmost confidentiality and integrity.

Training and Development:

On-the-job training in company-specific accounting processes, software, and systems.
Regular training sessions and workshops on updates in financial regulations, tax laws, and accounting standards.
Opportunities for professional development through seminars, webinars, and courses in accounting, finance, and compliance.
Mentorship and coaching from senior accounting staff and management.

Overall Capabilities:

A proactive and detail-oriented professional with a strong commitment to maintaining financial accuracy and compliance.
Capable of managing multiple accounting tasks and responsibilities efficiently.
A team player with the ability to work collaboratively with colleagues across departments and subsidiaries.
Demonstrates initiative in identifying areas for process improvement and implementing solutions.
Adaptable and flexible in a fast-paced environment, able to meet deadlines and handle workload fluctuations.