Skills

  • Management

Experience

Michael Kinyanjui

Work experience
  • POSITION: Finance Manager
  • REPORTS TO :National Director
  • LOCATION :Nairobi
  • Overall Responsibilities:
  • 1.Overseeing all aspects of budgeting; financial management and reporting.
  • 2. provide leadership and guidance to the Finance Unit of HFHK and ensuring that all financial resources that
  • come into the organization are recorded, tracked, and accounted for and used in fulfillment of the
  • core mission of the organization of building and renovating houses that ensure families live in
  • decent houses and decent communities.
  • 3.Initiates policies and procedures that ensure the effective and efficient use of financial and administrative resources.
  • DUTIES:
  • 1. Strategic Functions: Actively participates in developing HFHK Strategic Plans in line with HFHK business model and the global HFHI strategic plans, actively participates in framing and revising HFHK policies and a member of the Senior Management Team (SMT).
  • 2. Manage the accounting functions: Directly manage the development, documentation, implementation, and monitoring of HFHK’s financial transactions to ensure they are recorded
  • and coded in line with fund accounting policies, on an accurate and timely basis and financial reports are provided to stakeholders by the prescribed deadlines.
  • 3. Maintain a strong internal control environment: Promote a shared culture and ownership of maintaining strong internal controls throughout the organization. Help in the development, documentation, and monitoring of internal control processes that are in line with existing HFHI and HFHK finance policies and prevent loss of and misuse of organization’s assets. Promote a culture of strong internal controls throughout the organization.
  • 4. Financial Management: Oversee production and analysis of timely and accurate “Actual vs. Budget” financial statements direct from the National Office’s financial database and monthly
  • management accounts and monitoring for performance and efficiency. Analyze National Office’s financial data on a monthly basis; track key indicators and timelines. Provide written or verbal analysis to stakeholders, key management staff, the board and, the Area Office and HFHI as required.
  • 5. Annual Planning and Budgeting: Responsible for the collation of the annual budget and forecasting phased to accommodate both statutory and programmatic reporting periods on an accurate and timely basis in with appropriate inputs from other departments. Ensure that all
  • required information is submitted to HFHI Area Office within deadlines and that questions, feedback, etc. are responded to in a timely manner. When finalized ensure that the annual plan and budget is accurately incorporated into the annual MOU between HFHK and HFHI Area
  • Office. Coordinate the Board of Directors approval process of both the annual plan/budget and the MOU.
  • 6. Fundraising and Grants Management: Oversee budget development for all concept papers and proposals in collaboration with the Resource Development and Programs Department.
  • Track expenditure of all grants and projects and prepare timely monthly, quarterly, annual or on-demand financial reports for management and donors, in agreed formats as well as ensuring
  • compliance with donor rules and regulations.
  • 7. Personnel Management: Recruit, develop, train and supervise finance staff to achieve the
  • department’s overall responsibilities as well as to support the achievement of the
  • organization’s strategic and operational objectives.
  • 8. Finance Business Partner: Work closely with other departments to provide accurate and timely financial processing, analysis, advice and solutions to problems as well as set clear expectations of financially competent and responsible management of the organization to ensure good stewardship of donor funds and long term sustainability of the organization.
  • 9. Control and manage the National Organization Assets: Oversee the Development, maintenance and regular update of physical assets of the organization through an appropriate
  • asset tracking system. Ensure that the assets of the organization are in safe custody.
  • 10. Tax and compliance management: Ensure that the organization remain compliant at all times
  • to all relevant laws and regulations by constantly monitoring the legal and regulatory environment and ensuring adherence to the same.
  • 11. Payroll Administration: Ensuring timely and accurate payroll data. Ensure that statutory deductions are remitted to the relevant authorities in a timely and consistent manner, and personnel costs are correctly posted.
  • 12. Cash Flow Management: Ensure that HFHK is well resourced by monitoring the organizational cash flow and submitting timely international transfer requests (ITR) to HFHI Area Office as needed and appropriately, supervision of the office petty cash, oversight over banking relationships and bank account management.
  • 13. Risk Management: Participate in developing a risk register and manage the operating environment to identify and minimize risks for the potential loss of organizational resources and reputation damage. Advise the Board of Directors and management on corrective measures needed and success of previous actions taken. Coordinate all internal and external audits ensuring timely implementation of all audit recommendations.
  • 14. Procurement: Have managerial oversight over the procurement process in compliance with
  • HFHK procurement policy and donor procurement rules. Ensure that all procurements meet the standards, prudence, cost, accountability and fairness. Proactively ensure value for money is achieved in the delivery of all contracts.
  • 15. Advances: Oversight over travel and program advances ensuring that all advances are accounted for on a timely manner.
 

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